AKA Position Descriptions

Expectations

In all positions, elected members are expected to:

• be committed to the vision, mission and values of the AKA
• provide strategic direction, including agreeing and monitoring strategic plans
• have excellent communication and interpersonal skills
• be focussed, reliable and self-motivated and a team player
• be understanding of and commitment to the AKA’s mission and values
• exercise impartiality and fairness
• exercise due care and diligence
• act honestly and in good faith
• maintain confidentiality
• not make improper use of his or her position
• work autonomously and as part of a team
• keep informed of the activities of the AKA and the wider issues that affect its work

President

This position is head of the Executive Committee, and effectively has ultimate responsibility and
management of the association.
Requires a person who:

• is focussed and reliable
• is self-motivated and action oriented
• can handle conflicting interests and needs
• understands business compliance and ethical issues
• understands association management issues
• can motivate and manage people
• can keep people focussed, and accountable
• can delegate and manage tasks/activities
• can undertake supervision of sub-committee activities
• can represent the association on other National and related Boards/committees eg NMRC
• can act as spokesperson of the association
• can work well with people from inside and outside the organisation
• is sufficiently detail-oriented to understand compliance and financial issues
• is adept at understanding and managing membership/associated business growth issues
• ideally has previous experience in committee/business management

Essential Criteria

• strong interpersonal and communication skills both verbal and written
• be well organised with strong administrative skills
• ability to lead, supervise other committees and work as part of a team
• ability to professionally represent board to public, media and other committees
• ability to work under pressure and meet deadlines
• excellent computer and software skills especially MS Office Word and Excel
• strong understanding of board management, finance and accounting processes
• ability to produce and present timely reports for statutory & committee/board requirements
• knowledge and application of board/corporate governance issues
• knowledge of kinesiology and or Natural Health practitioner environment

Desirable Criteria

• ability to manage projects & people
• knowledge of business, marketing and/or other relevant skills
• knowledge of fund raising strategies
• knowledge of legal and business compliance issues
• knowledge of ASQA, VET Training and RTO issues
• knowledge of Health Training Package/s

Secretary

The secretary must undertake his/her functions in a timely way and is responsible for the following:

• liaise with the Chairperson to plan meetings
• receive agenda items from committee members, prepare agenda, circulate agendas and reports
• check quorum is present at meetings
• take accurate minutes and circulate accordingly within 14 days of meeting
• ensure relevant parties required for future meetings have been organised
• keep up-to-date contact details for the management committee and members of the assoc.
• file minutes and reports for easy access and keep a record of the associations’ activities
• have necessary documents at meetings i.e., governing documents, members lists, minutes etc.
• ensure governing documents ie. constitution, incorporation, legal requirements are met as relevant
• ensure elections are in line with stipulated procedures
• ensure organisation’s activities are in line with its objects
• ensure legal requirements are met where relevant
• disseminate motions/actions from minutes to head office as required for administration purposes
• send notices within deadlines as required
• file committee correspondence received and copies of replies sent
• report the activities of the organisation to members, media and the public as directed
• prepare a report of the organisation’s activities for the year, for the Annual General Meeting

Essential Criteria

• strong interpersonal and communication skills both verbal and written
• strong organisational and administrative skills
• ability to work under pressure and meet deadlines autonomously and as part of a team
• computer and software skills especially MS Office, Word, Excel
• ability to produce/present reports in appropriate format for statutory/committee requirements
• capacity to prepare minutes in accordance with current company act guidelines
• understanding of upholding governing documents
• ability to maintain effective computer records
• understand business and association compliance issues/terminology
• knowledge of kinesiology and/or Natural Health practitioner environment
• knowledge and application of board/corporate governance issues
• capacity to undertake the Company Secretary function

Desirable Criteria

• ability to manage projects & people
• good problem solving skills
• knowledge of business, marketing and/or other relevant skills
• knowledge of fund raising strategies
• knowledge of legal compliance issues
• knowledge of ASQA, VET Training and RTO issues
• knowledge of Health Training Package/s

Treasurer

This position is part of the executive committee, and would suit a person who has a strong eye for detail, thrives on responsibility, and has the capacity to:

• analyse numbers
• keep control of financial situations
• keep aware of statutory and compliance issues
• advise the committee accordingly
• manage a business as a whole

Functions

• oversee Financial activities and general good governance of the organisation
• create Budgets – annually
• report on budget activity as compared to actual results – annually/monthly
• work with Admin staff to ensure internal controls, legalities and financial compliance is established, maintained and implemented consistently
• report to committee on monthly and yearly financial activities
• recommend appropriate financial delegations
• co-ordinate and recommend appointment of auditor
• sign off on annual audited books
• ensure that statutory requirements are met

Essential Criteria

• strong interpersonal and communication skills both verbal and written
• strong organisational and administrative skills
• ability to work as part of a team
• strong understanding of financial and accounting processes
• ability to direct and guide financial/administrative processes to maximise efficiencies and compliance
• ability to work under pressure and meet deadlines
• excellent computer and software skills especially MS Office Word and Excel
• ability to produce and present timely reports in appropriate format for statutory and committee/board requirements
• ability to explain and interpret financial/compliance requirements to other /board members
• ability to liaise with other financial/business professionals as required eg. auditor
• understand business and association compliance issues & terminology
• knowledge of kinesiology and/or Natural Health practitioner environment

Desirable Criteria

• a minimum Certificate IV in Accounting and Bookkeeping
• ability to manage projects & people
• knowledge of business, marketing and/or other relevant skills
• knowledge of fund raising strategies
• knowledge of legal compliance issues
• knowledge of ASQA, VET Training and RTO issues
• knowledge of Health Training Package/s

Ordinary Board Members

Responsibilities:

• ensure the AKA complies with its governing document e.g. constitution
• ensure the AKA makes efficient use of resources, in particular that all monies are applied to its objects, agreed plans and budgets.
• understand the financial position of the AKA
• ensure the AKA’s finances are properly managed, in collaboration with the Treasurer
• ensure the AKA operates within its agreed accounting policies, in collaboration with the Treasurer
• ensure adequate financial resources for the AKA, in collaboration with the Treasurer
• contribute to fundraising strategies
• ensure the AKA is properly insured against all reasonable liabilities
• effectively support the Chair person, Secretary and Treasurer of the AKA
• attend meetings of the Board plus Face-to-Face meeting and AGM/Conference (Board meetings are usually by phone/skype on a monthly basis, with a Face-to-Face meeting once a year prior to the AGM and Annual Conference. The new Board may review the frequency and time of meetings.)
• liaise with State marketing hubs and communicating as required to the Board

Essential Criteria

• strong interpersonal and communication skills
• good organisational and administrative skills
• ability to work as part of a team
• ability to work under pressure and meet deadlines
• excellent computer skills

Desirable Criteria

• ability to manage projects
• knowledge of business, marketing and/or other relevant skills
• knowledge of financial issues
• knowledge of fund raising strategies